Exhibitor, Underwriting and Advertising Opportunities

Family Medicine Foundation of Michigan is pleased to offer a variety of opportunities for exhibiting, underwriting, and advertising at events attended by Family Physicians. If you would like to take advantage of exhibiting and underwriting opportunities, please see the 'exhibitor' section in each individual event at mafp.com/events. To advertise with the Foundation, see the Advertising Opportunities webpage or contact MAFP Headquarters at 517.347.0098 for a current list of opportunities.

Exhibit Rules & Regulations

Exhibit Rules & Regulations are an integral part of the Exhibitor Form to ensure all exhibitors are given equal opportunity to promote their organization. Failure to comply with these Rules & Regulations may result in the removal of the exhibit or exclusion from future conferences. Family Medicine Foundation of Michigan reserves the right to interpret the Rules & Regulations and make the final decision on all aspects they do not cover. Please contact MAFP Headquarters at info@mafp.com or 517.347.0098 if you have any questions or concerns. To download a pdf of the Rules & Regulations, click here.

Assignment of Space & Set-Up/Breakdown

Space assignments will be made on a first-come, first-serve basis.The Foundation reserves the right to make changes in assignments at any time. Exhibitors are required to remain set-up throughout expo hall hours and may not dismantle or begin packing up materials and/or displays before the end of designated exhibit hours. Failure to comply with this rule may jeopardize participation in future events. Space not claimed at the official start of the event may be forfeited and reassigned.

Use of Exhibit Space

An exhibitor may not reassign or sublet any portion of its exhibit space to another exhibitor without written permission of Family Medicine Foundation of Michigan. The rights and privileges of any demonstrations, distribution of literature, samples, etc., must be made inside the exhibitor’s assigned space. Canvassing outside the booth is not allowed. The use of audio/visual, other special effects equipment, or any other materials may not obstruct, or otherwise interfere with adjacent booths.

Payment & Cancellation

Full payment is due with the completed application to secure exhibit space. All cancellation requests must be received in writing by said cancellation date in order to receive a refund. An administrative fee of $50 will be deducted from any and all cancellations. Family Medicine Foundation of Michigan reserves the right to cancel or relocate the event. If Foundation cancels or relocates the event due to circumstances within its control, the liability of the Foundation shall be limited to a refund of payment paid by the exhibitor. In the event that the Foundation has no control over the cancellation or relocation of the event, the Foundation has no liability of any kind, but may, in its discretion, refund any payments paid by the exhibitor.

Rejection of Application

Family Medicine Foundation of Michigan reserves the right to cancel or refuse rental of display space to any person or company whose conduct or display of goods is, in the opinion of the Foundation Professional Development Committee, to be incompatible with the general character and objectives of the event.

Exhibit Access

Exhibitors are allowed up to two representatives per space. Additional badges may be purchased at a fee which is equivalent to food expenditures per person. One company representative must be present at the exhibit space at all times during show hours.

Insurance & Liability

Exhibitors must insure their products at their own expense. Family Medicine Foundation of Michigan does not assume any liability for loss or damage to any equipment or supplies displayed at the exhibition. The Foundation does not assume any responsibility for the protection or safety of the exhibitor, its official agents, or employees. The Foundation does not assume responsibility for the protection of property of the exhibitor, their representation, or the property used in connection with the exhibit from theft, damage, or destruction. Small or easily portable articles must be properly secured or removed after exhibit hours. The exhibitor agrees to hold Family Medicine Foundation of Michigan harmless from all such claims of liability of any kind arising from the activities of the exhibitors, its representatives, or from the display or use of property of the exhibitor. The Foundation will not be liable to the exhibitor for failure to provide space to an exhibitor if non-delivery is due to destruction to the building or the exhibit space. Litigation arising from the infringement of copyrights, trademarks, or patents, or for music licensing or royalty fees are the sole responsibility of the exhibitor.