2016 Michigan Family Medicine Annual Conference & Expo Sponsorship, Exhibitor & Advertising Opportunities

July 10 - August 16, 2016
Double Tree by Hilton Hotel | Wenonah Park Place, Bay City, MI

A variety of sponsorship, exhibitor and advertising opportunities are available for the 2016 Michigan Family Medicine Annual Conference & Expo, providing your organization time to meet with and share your expert industry knowledge, products, and/or services with Family Physicians.

The Michigan Academy of Family Physicians (MAFP) is the state’s largest specialty physician association. With more than 4,000 Family Physicians, Family Medicine residents, and medical student members, MAFP is dedicated to assisting Family Physicians and their practices as they work to ensure high-quality, cost-effective healthcare for patients of all ages.

We appreciate the involvement of those who contributed to a "sold-out" Exhibit Hall in 2015, and we look forward to your participation at the 2016 Michigan Family Medicine Annual Conference & Expo this July in Bay City.

If you have questions about the sponsorship, exhibitor, and advertising opportunities listed below, contact Jenny Smith, Director of Professional Development & Strategic Initiatives, at jsmith@mafp.com or 517.347.0098.

Click here to print a PDF of this information and the commitment form.


Exhibit Space   

Reserve Exhibit Space »

Technical/For-profit Organization: $1,500*
Non-profit Organization: $850*

Each table top exhibit space includes the following:

  • One 8-foot draped table and two chairs
  • Dedicated exhibit times (see tentative schedule below)
  • Official name badge for two company representatives
  • Networking with attendees: Breakfast, lunch and refreshment breaks on July 11 and 12 for up to two company representatives
  • Display of company’s logo/link to company’s website on MAFP’s website
  • Company listing in the onsite program
  • Company listing on Exhibit Hall signage
  • Location preference in the Exhibit Hall is on a first-come first-serve basis
  • Invitation to Welcome Reception
  • Opportunity to distribute marketing/informational materials at your exhibit space
  • List of attendees


Exhibit Extras

Treasure Hunt Participant   $100
After attendees get their Treasure Hunt card stamped/initialed by each participating exhibitor, their names will be placed in a drawing for fantastic give-a-ways!

Additional Name Badge for Company Representative   $50 each
Included with your table top exhibit booth is Exhibit Hall access for up to two company representatives. Additional badges for additional representatives can be purchased for admission to breakfast, breaks, and lunch inside the Exhibit Hall.

Power/Electricity at Booth   $75


Exhibit Hall Tentative Schedule

SUNDAY . July 10

  • 4-7 p.m.         
    Exhibit Hall Set-up
     
  • 7:30-8:30 p.m.
    Early Bird Welcome Cocktail and Light Hors d'oeuvres Reception  [Sponsored by the Great Lakes Bay Regional Convention and Visitors Bureau]

MONDAY . JULY 11

  • 8-9 a.m.
    Attendee & Exhibitor Breakfast in Exhibit Hall
     
  • 11:15 a.m-12:15 p.m.
    Strolling Lunch in Exhibit Hall
     
  • 1:35-2:05 p.m.
    Refreshment Break in Exhibit Hall

TUESDAY . JULY 12

  • 7:30-8:15 a.m.
    Attendee & Exhibitor Breakfast in Exhibit Hall
     
  • 10:30-11 a.m.
    Refreshment Break & Ask the Experts in Exhibit Hall
     
  • 2:20-3 p.m.
    Attendee & Exhibitor Breakfast in Exhibit Hall
     
  • 3 p.m.
    Exhibit Hall Closes, Exhibitors Move-out


In addition to completing the Commitment Form and submitting payment, exhibiting organizations must email their logo and web address to dlawrence@mafp.com no later than June 20 (high resolution, full-color .AI or .EPS preferred).

As an exhibitor, your company/organization agrees to abide by MAFP Foundation exhibitor rules and regulations and ensures all participating representatives are aware of and agree to the terms, conditions and rules pertaining to exhibiting.


Sponsorships

Register as a Conference Sponsor »

Platinum Sponsorship    $6,500

Includes one table top exhibit space with a draped 8-foot table and four chairs; access to Exhibit Hall and breakfast, lunch, and refreshment breaks for two days for up to four company representatives; official name badge for up to four company representatives; advance opportunity to select premium location in the Exhibit Hall; full-page ad in the onsite program (see Advertising section for specifications); recognition of platinum sponsorship with company logo/link to company’s website on signage, materials, website, and promotion/confirmation emails; opportunity to include in the attendee registration bag one promotional piece and one give-away (provided by your company, such as pens or water bottles); opportunity to set up a stand-alone display banner (provided by your company; approved by MAFP) in General Session room; opportunity to address attendees for up to three minutes at a time designed by MAFP; list of attendees; invitation for up to four company representatives to attend Welcome Reception and VIP Hospitality Suite; announcement of platinum sponsorship in two e-Newsletters prior to the conference; recognition of platinum sponsorship during morning welcome comments each day of the conference.

One-Day Breakfast Sponsorship    $2,500

Includes prominent signage near the food and beverage stations that will be displayed during your sponsorship. Your organization will be recognized for its support on the day of the sponsorship during the morning welcome comments and you will have the opportunity to place one promotional piece at each place setting.

One-Day Continuous Beverage Service Sponsorship    $2,000

Includes recognition in the onsite program, company logo/link to your company’s website on MAFP’s website, and prominent signage near the beverage stations that will be displayed during your sponsorship. Your organization will be recognized for its support on the day of the sponsorship during the morning welcome comments.

One-Day Lunch Sponsorship    $3,500

Includes recognition in the onsite program, company logo/link to your company’s website on MAFP’s website, and prominent signage near the food and beverage stations that will be displayed during your sponsorship. Your organization will be recognized for its support on the day of the sponsorship during the morning welcome comments and you will have the opportunity to place one promotional piece at each place setting.

One-Day Morning or Afternoon Refreshment Break Sponsorship    $1,600

Includes recognition in the onsite program, company logo/link to your company’s website on MAFP’s website, and prominent signage near the beverage stations that will be displayed during your sponsorship. Your organization will be recognized for its support on the day of the sponsorship during the morning welcome comments.

Welcome Reception Sponsorship (1 hour)   $2,500   SOLD

Includes recognition in the onsite program, company logo/link to your company’s website on MAFP’s website, the opportunity to welcome attendees to the reception, recognition during announcements, the opportunity to place one promotional piece in attendee registration bags, and an opportunity to advertise on MAFP’s website for three months after the conference via a promotional advertising banner provided by you which meets MAFP specifications (a $900 value).

BBQ on the Lawn to Welcome Tall Ships Into Port   $2,500

Includes recognition in the onsite program, company logo/link to your company’s website on MAFP’s website, the opportunity to welcome attendees to the BBQ, recognition during announcements, the opportunity to place one promotional piece in attendee registration bags, and an opportunity to advertise on MAFP’s website for three months after the conference via a promotional advertising banner provided by you which meets MAFP specifications (a $900 value).

Charging Station Sponsorship    $2,500   SOLD

Provide physicians with a designated area to charge their mobile devices and laptops. Includes recognition on prominent signage at this location and the opportunity to place one promotional piece at this station.

Attendee Registration Bag Insert    $500 per insert

Must be delivered or shipped to MAFP Headquarters by June 20, 2016: MAFP, 2164 Commons Parkway, Okemos, MI 48864. Includes recognition on MAFP’s website and in two e-Newsletters prior to the conference.

Zip Drives    $1,500

Featuring your company logo on one side, MAFP logo on the other side. Also receive recognition on MAFP’s website and in two e-Newsletters prior to the conference.

Onsite Program    $2,500

Includes full-page advertisement on front inside cover or back outside cover of onsite program (see specifications in Advertising section below); company logo/link to your company’s website on MAFP’s website leading up to and through the conference—the sooner you sign up, the longer your company will be featured on the website; recognition in two e-Newsletters prior to the conference; recognition on onsite sponsor sign(s).

Pens    $500

Featuring your company logo. Also receive recognition on MAFP’s website and in two e-Newsletters prior to the conference.

Lanyards    $1,000  SOLD

Featuring your company logo. Also receive recognition on MAFP’s website and in two e-Newsletters prior to the conference.

Attendee Registration Bags    $2,500

Featuring your company logo. Also receive recognition on MAFP’s website and in two e-Newsletters prior to the conference.

In addition to completing the Commitment Form and submitting payment, sponsoring organizations must email their logo and web address to dlawrence@mafp.com no later than June 20 (high resolution, full-color .AI or .EPS preferred).


Advertising

Purchase Advertising Space »

Inside Front Cover of Onsite Program    $850*
7.5” wide x 10” tall

Outside Back Cover of Onsite Program    $950*   SOLD
7.5” wide x 10” tall

Inside Back Cover of Onsite Program    $850*
7.5” wide x 10” tall

Half-page of Onsite Program    $200*
3.75” wide x 10” tall (vertical) OR 7.5” wide x 5” tall (horizontal)

Quarter-page of Onsite Program    $100*
3.75” wide x 5” tall

File Format:

  • High resolution (300 dpi)
  • Full-color
  • .JPG, .TIF, .EPS, .AI or PDF
  • *Don’t have a graphic designer on staff? MAFP will design your advertisement for an additional $100. Additional charges will apply for extensive work.

Submission:
Email artwork to dlawrence@mafp.com by June 20, 2016.

Ads must be in keeping with the professional policies and agreements of MAFP. Publication of an ad does not imply endorsement or guarantee of a product or service advertised. MAFP is not responsible for, nor will it incur liability for, any advertising claims made. MAFP may refuse, reject or cancel any advertising without liability to advertiser or their agent.

Registration Information

Early-bird pricing ends 03/01/2016
Online registration ends 08/16/2016

Contact Information


Jenny Smith
517.664.9080
jsmith@mafp.com


Thank You!

Thank you to the companies and organizations that have committed to sponsoring and/or exhibiting at the 2016 Michigan Family Medicine Annual Conference & Expo in support of Family Phyisicans and the specialty of Family Medicine.

SPONSORS

 

 

 

 

 

 

EXHIBITORS

 

 

 

 

 


 

 

 

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