2018 Michigan Family Medicine Conference & Expo Exhibitor, Sponsor & Advertiser Opportunities

July 12 - 15, 2018
Radisson Plaza Hotel at Kalamazoo Center | 100 West Michigan Avenue, Kalamazoo, MI

Conference Theme: A Toast to Platinum: 70 Years in the Making

Embrace this opportunity to connect with Michigan Academy of Family Medicine's 4,200 members!

See what's new in Kalamazoo with enhanced features for the expo hall to ensure heavy traffic, exciting events for sponsors, and a large distribution of both print and electornic publicity materials before, during, and following the event. The earlier you commit, the more exposure you'll gain with pre- and post-conference markeitng and on-site networking.

MAFP's 4,200 members are comprised of Family Physicians, Residents, Student, and Retired Physicians.
An expected attendance is 100-150 Family Physicians who invite you to be involved.

If you have any questions, contact Denise Cook, MS, MAFP's Director of Professional Development & Strategic Initiatives, at dcook@mafp.com or 517.664.9080.


Exhibit Space   

Reserve Exhibit Space »

Technical/For-profit Organization:
$1,250 Discounted Rate Through March 1, 2018
$1,500 Regular Rate March 2 - June 27, 2018
$1,650 Late Rate June 28 - July 10, 2018

Non-profit Organization:
$  850 Discounted Rate Through March 1, 2018
$1,100 Regular Rate March 2 - June 27, 2018
$1,250 Late rate June 28 - July 10, 2018

Expected attendance is 100-150 Family Physicians.

Exhibitor Benefits

  • One 8' table draped and skirted, 2 chairs, and a waste basket
  • Exclusive Attendee Expo Times (4.3 No-Compete Hours Total)
    • Thursday, July 12 (1.5 Exclusive Hours)
      • 6-7:30 p.m. Expo Opens with Strolling Welcome Dinner for All Conference Attendees and Exhibitors
    • Friday, July 13 (2.8 Exclusive Hours)
      • 7:45-8:45 a.m. Strolling Breakfast in Expo Hall for All Conference Attendees and Exhbitors
      • 10:50-11:30 a.m. Refreshment Break in Expo Hall for All Conference Attendees & Exhibitors
      • 12:35-1:45 p.m. Strolling Lunch in Expo Hall for All Conference Attendees & Exhibitors
  • The Expo Hall is located directly next to the CME room and Registration desk.
    • Radisson's full ballroom will be utilized; 1/2 for the Expo Hall & 1/2 for the CME
  • Official name badge for 2 organization representatives
    • $100 for each additional representative
  • Logo i.d. displayed on MAFP's conference web pages
    • Posted immediately upon receipt of logo through 30 days post-event
  • Direct link to organization's home page from logo i.d.
  • Logo i.d. included on the official conference bag
  • Logo i.d. and product description of product / service listed in on-site conference guide
  • Company listing on Expo Hall signage
  • Location preference in the Expo Hall is on a first-come first-serve basis
  • Opportunity to participate in other conference functions that require independent registrations and/or costs.
  • Opportunity to distribute marketing/informational materials at your exhibit space
  • List of attendees that includes name, degree/designation, city, and state

MAFP will provide an exclusive expo hall activity to encourage interaction for all.

Additional Name Badge for Company Representative   $100 each
Included with your table top exhibit booth is Expo Hall access for up to two company representatives. Additional badges for additional representatives may be purchased to provide the same access as the initial two registrants.

$25    Wifi

$30.00/208V Electricity Per Day
$20.00/100V Electricity Per Day


In addition to completing the Commitment Form and submitting payment, exhibiting organizations must email their logo and web address to dlawrence@mafp.com within 10 days of registration and no later than June 1, 2018, (high resolution, full-color .EPS).

As an exhibitor, your organization agrees to abide by MAFP Foundation exhibitor rules and regulations and ensures all participating representatives are aware of and agree to the terms, conditions and rules pertaining to exhibiting.


Sponsorships

Register as a Conference Sponsor »

$5,000 Platinum Sponsorship Includes:

An official all-conference Platinum Sponsor is provided a combination of highly valuable benefits in variious form to ensure maximum exposure to MAFP members and conference attendees.

  • Full access to as exhibitor as shown in the listed Exhibitor Benefits for up to 3 organizational representatives
  • Advance opportunity to select premium location in the Expo Hall
  • Full-page ad in the on-site conference guide (see Advertising section for specifications)
  • Recognition of platinum sponsorship on all available marketing materials to include
    • Logo i.d. posted on MAFP's conference web pages, hard copy publicity materials, electronic promotional efforts, and the official conference bag
    • One pre-approved organizatoinal promotional item in each conference bag
    • A preapproved stand-alone display banner in high trafficked area on site (provided by sponsor
    • An opportunity to address attendees for up to 3 minutes at a time designated by MAFP
    • An invitation to attend the VIP Afterglow gathering on Friday evening (9:30 p.m.)
    • An announcement of platinum sponsorship in a minimum of 2 e-Newsletters prior to the conference and 1 e-Newsletter following conference
    • Recognition at the first general session each day of conference.

$2,500 1-Day Lunch or Dinner Sponsorship Includes:

  • Logo i.d. and recognition in the on-site conference guide
  • Logo i.d. and link to your company’s website posted on MAFP’s conference web pages
  • Prominent signage at the room
  • 1 sponsor promotional piece / item at each place setting
  • Recognition of support during the coinciding morning's first general session

$,2000 1-Day Continuous Beverage Service Sponsorship Includes:

  • Logo i.d.posted on MAFP's conference web pages.
  • Direct link to organization's home page from logo i.d.
  • Recognition in the on-site conference guide
  • Prominent signage near the beverage stations.
  • Recognition for support on the day of the sponsorship during the morning welcome comments.

$1,800 Kalamazoo Group Air Zoo Visit & Dinner, Friday, July 13, Sponsorship Includes:

$1,800 VIP Afterglow, Friday, July 13, Sponsorship Includes:

$1,800 Michigan Celebration Dinner, Saturday, July 14, Sponsorship Includes:

$1,800

$1,500 1 Morning or Afternoon Refreshment Break Sponsorship Inclu:

  • Recognition in the on-site conference guide
  • Logo i.d. posted to MAFP conference web pages
  • Link to sponsor's home page
  • Prominent signage near the break station(s)
  • our organization will be recognized for its support on the day of the sponsorship during the morning welcome comments.

$500 Attendee Registration Bag Insert Sponsorship Includes:

  • One pre-approved promotional item placed within the official attendee conference bag of every attendee
    • Sponsor to provide ample inserts
    • Inserts must be received by MAFP no later than June 20 - MAFP, Attn: D. Cook, 2164 Commons Parkway, Okemos, MI 48864
    • Recognition on MAFP’s website and in two e-Newsletters prior to the conference.

$2,500 Onsite Program Sponsorship Includes:

  • Full-page advertisement on front inside cover or back outside cover of on-site conference guide (see specifications in Advertising section below); company logo/link to your company’s website on MAFP’s website leading up to and through the conference—the sooner you register and pay, the longer your company will be featured on the website; recognition in two e-Newsletters prior to the conference; recognition on onsite sponsor sign(s).

$1,000 Lanyards Sponsorship Includes:

  • Logo i.d. logo
  • Recognition on MAFP’s website
  • Recognition in a minimum of two e-Newsletters

$2,500 On-Site Attendee Registration Bag Sponsorship Includes:

  • Logo i.d. prominetly displayed and distinguised from other logos.
  • Recognition on MAFP’s website and in a minimum of 2 e-Newsletters

In addition to completing the Commitment Form and submitting payment, sponsoring organizations must email their logo and web address to dlawrence@mafp.com no later than June 1, 2017 (high resolution, full-color .AI or .EPS preferred).


Advertising - Closed. Effective June 5 we can no longer accept advertising registration. We welcome you the opportunity to either exhibit or sponsor in support of this event. Thank you!

 

Purchase Advertising Space »

Inside Front Cover of Onsite Program    $850*
7.5” wide x 10” tall

Outside Back Cover of Onsite Program    $950*     SOLD
7.5” wide x 10” tall

Inside Back Cover of Onsite Program    $850*
7.5” wide x 10” tall

Inside Full-page of Onsite Program    $750*   
7.5” wide x 10” tall

Half-page of Onsite Program    $200*
3.75” wide x 10” tall (vertical) OR 7.5” wide x 5” tall (horizontal)

Quarter-page of Onsite Program    $100*
3.75” wide x 5” tall

File Format:

  • High resolution (300 dpi)
  • Full-color
  • .JPG, .TIF, .EPS, .AI or PDF
  • *Don’t have a graphic designer on staff? MAFP will design your advertisement for an additional $100. Additional charges will apply for extensive work.

Submission:
Email artwork to dlawrence@mafp.com no later than June 1, 2018.

Advertisements must be in keeping with the professional policies and agreements of MAFP. Publications. Ads to not imply endorsement or guarantee of a product or service advertised. MAFP is not responsible for, nor will it incur liability for, any advertising claims made. MAFP may refuse, reject or cancel any advertising without liability to advertiser or their agent.

Register
Registration Information

Early-bird pricing ends 03/01/2018
Online registration ends 07/15/2018

Contact Information

MAFP
Denise Cook
517.664.9080
dcook@mafp.com